Secondments

Table of contents:

Update secondments

ESR1 – Antonia Hadjimichael has started her secondment at Waterboard de Dommel (WDD).

ESR2 – Julian Mamo – no secondment far.

ESR3 – Lara Paula completed her secondment at UdG (8 months)

ESR4 – Fanlin Meng has completed a secondment at Atkins (8 months)

ESR5 – Eliza Kassotaki – no secondment so far

ESR6 – Usman Rehman has completed his secondment at Acciona (4 months)

ESR7 – Ramesh Saagi has completed his secondment in UNEXE (4 months) and he is currently at WDD.

ESR8 – Kimberly Solon has completed her secondment at UGent (4 months).

ESR9 – Laura Snip went on secondment at Aquafin (5 months) and ICRA (4 months).

ESR10 – Celia Castro complete her secondment at ICRA (5 months).

ER1- Jose Porro completed his secondment at UGent (2 months).

ER2 – Marina Arnaldos completed her secondment at UGent (6 months).

ER3 – Bertrand Vallet performed two secondment periods, one at DTU (3 months) and the other at Lund (3 months).

ER4 – Xavier Garcia made his first secondment at ICRA (3 months) and the other at Atkins (3 months).

Basic rules for secondments

Contract arrangements

During the secondment period the original appointing institution (host) will continue to pay the salary of the researcher. The host institution (employer of the ESR) must keep on paying everything the fellow in a monthly basis: Monthly Living Allowance and Mobility Allowance.  The correction coefficient does not change, it is the one of the host institution country. In short, the ESR keep on being part of the host institution for any purpose

Accommodation and travel

The secondment should not represent an extra expense for the fellow. Therefore, arrangements between the fellow and the host should be made in order to avoid that the fellow paid for two accommodations (at the host and the receiving institution). For example, if the fellow manages to rent his/her flat in the host country, then he/she should cover the accommodation during the secondment from the Living Allowance. If not, then the host institution should cover the cost of one of the two accommodations, in agreement with the fellow (budget category 3).

Equally, the host institution should cover the travel expenses to the receiving institution.

Research expenses

The receiving institution is be expected to cover the expenses associated with the research activities of the researcher at its site (budget category 3).

Preparing the secondment

The host institution will contact the receiving institution and agree on the exact date of the secondment as well as the activities planned for the duration of the fellow’s stay. The degree of formalization of this agreement depends on the two institutions. In any case, the rules governing this agreement should always be in line with the SANITAS Grant Agreement and its Annexes. The fellow should be assigned a second tutor at the receiving institution who will supervise the fellow during his/her  stay.

The receiving institution should offer full collaboration, providing information on medical and work insurance required in the receiving country as well as any other support deemed as necessary (finding accommodation, etc.).

The host institution should inform the Coordinator about the details of the secondment as soon as possible.

During the secondment

The fellow should be integrated in the life of the receiving institution and should enjoy the same rights and obligations as any other peer. The host institution should make sure that the fellow is covered by health insurance. In the case of mobility taking place inside the EU, the European Health Insurance Card gives access to state provided medical care in all EU countries. For mobility outside the EU (namely in Israel), a private medical insurance should be purchased (read more on the Israel Euraxess page).

Reporting

At the end of each secondment period, the fellow should elaborate a brief report on the activities undertaken during the secondment. The report should be signed both by the tutor of the receiving institution - certifying the accuracy of the provided information - and by the tutor from the host institution. The host institution should keep this report and a copy should be provided to the Coordinator.